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NEW - Design Your Own
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Use our new online configurator tool to ‘Design your own’ locker and plexus units.

Choose from our standard range of locker sizes, select the lock you want (including our award-winning smart lock, Simplicity) and specify your finish to get the locker configurator you want for your workspace.

Your Workspace

Top Tips when Implementing a Desk Management System

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In today’s dynamic work environment, efficiently managing office space has become more critical than ever. Whether you’re operating a hybrid model or a traditional office setup, a desk management system can streamline your operations and enhance productivity. However, implementing such a system requires careful planning and consideration.

Looking to implement a desk management platform for your organisation? Follow these handy top tips and best practices…

Engage All Stakeholders Early in the Process

When considering a new software or system for the workplace, there are a number of stakeholders involved in the decision making process. Involving all stakeholders at an early stage in the process will help you to understand the needs and wants of everyone involved, ensuring you select a desk management system that is right for your business. This engagement can also drive higher adoption rates and satisfaction.

Integration with Existing Systems

Consider how a desk management system needs to integrate with your existing systems and processes. Most people opt for a system that integrates seamlessly with existing office management tools, such as calendar systems, communication platforms, and access control systems. This integration enhances the user experience and streamlines office operations.

With Your Workcharge, a workplace upgrade is hassle-free, without the need to integrate with existing IT systems or WiFi.

An image of data on a screen to represent the corporate working environment.

Prioritise User-Friendly Interfaces

Choose a desk management platform with an intuitive and user-friendly interface. Employees should be able to easily navigate the system, book desks, and manage their reservations without extensive training. A positive user experience is crucial for the successful adoption of the system.

Regularly Review and Update Policies

As the way in which we work continues to evolve, so too should the policies governing desk management. Regularly review and update desk booking policies to reflect changing needs and ensure they remain relevant and effective.

Up-to-date policies also demonstrate to your employees that you are aware of and are keeping on top of the modern working environment, improving overall employee satisfaction.

Leverage Analytics for Continuous Improvement

One of the biggest benefits for workplace managers is the data and analytics provided by a desk management system. Gathering insight on how your employees use your workspace enables forward-thinking businesses to continuously refine and improve office space management.

This data enables managers to regularly analyse desk usage patterns, gather employee feedback, and make adjustments to optimise the workplace environment and space utilisation.

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Book a Demo: Your Workcharge – Desk Management System

Like what you read and ready to see what a desk management tool looks like in action? Book a demo of Your Workcharge today.

Contact Us

To find out more about Your Workcharge, a desk management system powered by Zens, get in touch with Your Workspace today on 01621 855053 or send us an email at info@yourworkspace.com.