Everything You Need to Know About Electronic Lockers

Simplicity smart lockers in the University of Glasgow.

Electronic lockers have revolutionised secure storage across a range of sectors, including offices, gyms, schools and package delivery services. With their digital access systems, they offer convenience and security, eliminating the need for physical keys and reducing the hassle of lost or misplaced items.

In this article, we explore everything you need to know about electronic lockers.

What are Electronic Lockers?

Electronic lockers, often called “digital” or “smart lockers”, are storage units that use electronic mechanisms for access and security instead of traditional lock-and-keys to safeguard items. They often feature digital keypads, RFID (Radio Frequency Identification) readers, biometric scanners, or mobile app integrations, allowing users to open the lockers through secure, electronic means.

The most distinctive feature of smart lockers is their connectivity. Many models are part of a network that can be monitored or controlled remotely, providing additional layers of security, user management and usage analytics. This digital connectivity makes them ideal for businesses and facilities needing top-tier security and easy management.

Simplicity smart lockers in the Your Workspace showroom.

Access Methods

The core of an electronic locker system is a control unit that manages and secures each compartment. Here’s a breakdown of the most common access methods:

PIN Codes: Users enter a unique PIN or password to unlock the locker door. This method is common in gyms, workplaces and public places where people may not use RFID cards. PIN-based lockers offer flexibility as users don’t need additional hardware, though the code should be remembered or kept secure.

RFID Cards: Radio Frequency Identification (RFID) technology enables access with a card or fob. When tapped against the RFID reader, it transmits a signal to the locker to unlock it. This is popular in corporate workplaces and educational settings where individuals already use access cards. RFID lockers are reliable, secure and fast.

Biometric Access: Biometric lockers use fingerprint or facial recognition for access, adding an extra layer of security since these characteristics are unique to everyone. Biometric systems are popular in high-security environments, such as airports and research facilities.

Mobile App Integration: With the rise of IoT (Internet of Things) and Bluetooth, smart lockers can be accessed via smartphone apps remotely. This feature is increasingly popular in corporate and residential settings where technology integration is high. App-based lockers offer the convenient advantage of remote monitoring and real-time access control.

Mobile Wallet: New technology has enabled smart locker access directly from a mobile wallet, where the user credentials are securely stored. This can be extremely convenient for the user, as there is no need to remember a pin or keycard to gain access.

Using a mobile app to access an electronic locker.

Examples of Electronic Lockers in Action

Smart lockers are extremely versatile, so they’re suitable for a wide range of environments. Here’s some examples of how electronic lockers can be used…

1. Parcel and Delivery Lockers

Parcel lockers, used by logistics and delivery companies need to store packages securely until recipients collect them. For security, these lockers often work with a one-time passcode sent direct to the recipient’s phone, which they input on the control panel of the locker bank to release packages. They are especially common in apartment buildings, offices and public spaces to streamline delivery and retrieval.

2. Shared Office Lockers

Electronic lockers are a popular choice for the workplace, as they enable employees to securely store their personal belongings and equipment, whilst (in most cases) also providing historical and real-time data on user occupancy. Using RFID cards or mobile apps for access, employees can use the lockers flexibly – this is especially important in co-working spaces and for hybrid workers.

3. Gym, Spa and Fitness Centre Lockers

Gyms and fitness centres often require secure, accessible lockers for their clients. Electronic lockers are a great solution here, as they allow users to store their valuables while working out or visiting the spa without needing a physical key.

4. Educational Institution Lockers

Electronic lockers are ideal for schools and universities to offer students secure and convenient storage for their belongings. The user experience plays a key role here, as students are tech-natives, so are more expecting of smart and technology empowered tools and processes to manage their day.

Particularly beneficial in large institutions where building managers want to avoid managing thousands of physical keys, electronic lockers can be managed centrally, so can save a considerable amount of management time.

5. Hotel Lockers

For hotels, electronic lockers can be used for guests to store valuables temporarily. They’re ideal for early arrivals, late check-outs and in-house events, as guests can securely store their luggage and explore without needing immediate access to their rooms.

Changing room lockers in the Your Workspace showroom.

Considerations when Choosing Electronic Lockers

When selecting an electronic locker system, there are several factors to consider to ensure you choose the right fit for your needs.

Access Method and Security Level

Different access methods have varying security levels. For high-security environments, biometric or mobile app-based systems may be ideal. In a small-sized office, a simple PIN or RFID card access may suffice. Understanding the security needs of your organisation will guide this decision.

Capacity and Size

Ensure the lockers are appropriately sized and have enough capacity for your users. For pick-up lockers, the compartments should be large enough to store packages and deliveries. On the other hand, changing room lockers may need to have a smaller footprint to fit the available space.

Connectivity and Integration

Electronic lockers are typically connected to a central management hub that logs access times, user identities and other relevant data. This centralised control allows operators to address issues remotely as well as monitor and analyse locker usage patterns. Additionally, integration with existing security and IT systems can provide further insights and safety benefits.

Cost and ROI

While smart lockers can be an upfront investment, they do result in long-term savings through reduced management costs, a lower risk of vandalism or tampering, and enhanced customer or employee satisfaction compared to traditional lockers.

Using a RFID card to access an electronic locker.

Stay Ahead with Electronic Lockers

Electronic lockers, such as Simplicity smart lockers, represent a significant advancement in secure storage, providing unmatched convenience and security for both users and facility managers. Their diverse applications – from parcel lockers to workplace storage – make them a valuable solution for many industries. Whether you’re managing a gym, office, hotel or university, digital lockers offer a forward-thinking solution to streamline access and keep belongings safe.

Contact Us

Keen to learn more about electronic lockers? Get in touch with our smart storage experts today on 01621 855053 or send us an email at info@yourworkspace.com. We’d love to discuss your requirements and find out how Simplicity smart lockers can benefit your business.