Whether your team is based in a traditional office space, working remotely or using a hybrid model – secure storage remains a critical need. Office cupboards house everything from confidential employee records to valuable equipment and belongings.
Choosing the right cupboard lock isn’t just a matter of security – it reinforces trust, encourages organisational discipline and helps businesses meet compliance obligations.
This guide walks you through the best office cupboard locks available today, their use cases, and how to choose the right solution for your workplace.
Why Secure Cupboards Matter
Before diving into lock types and products, it’s important to understand why secure cupboard locks are more than just hardware:
1. Data Protection
Legal documents, employee files and sensitive client information often live in physical form – even in the digital age. Proper locks help ensure compliance with data protection regulations such as GDPR.
2. Personal Privacy
With hot desking and flexible schedules becoming the norm, employees need secure storage solutions where they can leave their personal belongings with peace of mind in shared spaces.
3. Theft Prevention
From laptops and phones to marketing samples and business tools, high-value items are frequently stored in cupboards. Locks act as first line of defence against opportunistic theft, especially in high-footfall areas.
4. Workplace Efficiency
Properly managed lock systems reduce time wasted on lost keys, access issues and administrative overhead – especially in large offices.
Types of Office Cupboard Locks
Your Workspace offer a wide range of lock types designed to support different operational needs – from simple mechanical options to integrated smart systems.
1. Mechanical Key & Combination Locks
These are time-tested solutions offering robust security without relying on electricity or batteries.
- Ojmar Combi Lock
A sleek mechanical lock featuring a 4-digit code system, ideal for shared office spaces or wet areas like changing rooms. - Keyless360 Lock
This compact and retrofit-friendly mechanical lock uses 2-digit alphanumeric combinations, meaning it’s great for quick installations. - Digilock Cleo
The Cleo combines simplicity with durability. It has no batteries, no wires, and is maintenance-free, making it perfect for facilities that want a “set-and-forget” solution.
Best for: Small to mid-sized organisations and shared cupboards.
2. Keypad (Push-Button) Locks
Keypad locks blend security with ease of use. They are particularly useful in dynamic environments where access needs to change frequently.
- Digilock Aspire
With advanced features and sleek aesthetics, the shared and assigned use capability makes it ideal for dynamic workspaces. - Digilock Curve
Perfect for demanding environments, the Curve modernises any space with its iconic design and high-tech capabilities. - Ojmar OCS Pro
The latest generation of touch keypad lock from Ojmar with enhanced features, function and style.
Best for: Co-working spaces and businesses looking to reduce key management.
3. RFID Locks
Radio Frequency Identification (RFID) locks allow contactless entry and are an increasingly popular choice for modern offices using access cards or mobile apps.
- Digilock Axis RFID
Designed to simplify and built to secure, the touch-free Axis RFID lock offers convenience with minimal management. - Digilock Versa RFID
With shared and assigned use capabilities, the Versa RFID lock is ideal for growing organisations. - Ojmar OTS20 Batteryless
The world’s first batteryless RFID lock. Perfect for organisations looking for a sustainable option.
Best for: Offices with frequent personnel changes and minimal-touch policies.
4. Smart Locks
Smart locks provide administrators with real-time access control, user data, and system integration capabilities. They are perfect for tech-forward businesses and larger organisations with multiple office locations.
- Simplicity
Simplicity is a wired smart lock that enables storage to be managed remotely with user-friendly software, offering flexible, secure and efficient solutions for both employees and facilities managers. - Simplicity+
An upgrade to the Simplicity smart lock, Simplicity+ offers steamlined access directly at the door. - Simplicity Echo
Using NFC technology and your mobile phone to gain access, it’s the most eco-friendly and sustainable lock on the market.
Key features include:
- Real-time audit trails and access reporting.
- Contactless access via RFID, mobile app or digital wallet.
- Enhanced security features, such as temporary access codes and alerts.
- More cost-effective in the long-term than traditional locks.
Best for: Multi-site organisations and smart buildings prioritising tech integration and high security.
How to Choose the Right Cupboard Lock
When selecting a cupboard lock, consider the following criteria:
Security Level
Think about what will be stored behind the lock. Sensitive documents or expensive equipment may warrant an RFID or smart lock, while general storage may only require a mechanical combination lock.
User Management
If the space is shared among many people, keypad and smart locks allow for flexible access without managing physical keys.
Power Source
Mechanical locks don’t require a power source, whereas smart and RFID locks may need batteries or electricity.
Integration
Does your office already use an RFID access system? Do you need to manage lockers remotely? Integration can streamline access and provide valuable data insights.
Budget
Simple mechanical locks tend to be more affordable upfront, while smart systems are a long-term investment that reduces administrative overhead and required storage floorspace.
Installation and Maintenance Tips
Even the best lock will fail to deliver if installed improperly or neglected. Here are some practical suggestions:
- Hire a Professional Installer
This ensures the lock is properly aligned and working as intended. - Schedule Regular Maintenance
For electronic and smart locks, check battery levels, firmware updates and usage logs regularly. - Train Your Team
Ensure users understand how to operate the lock, especially in shared settings. - Keep Master Keys Secure
If your lock has a master key or override code, store it in a secure location accessible only to administrators.
Secure Smarter with Your Workspace
The right cupboard lock does more than secure a door – it ensures peace of mind, improves employee confidence and aligns with modern office workflows. Whether you’re upgrading your office security or designing a new space, Your Workspace offers locking solutions that meet your operational and aesthetic needs.
Contact Us
Explore the full range of locks on our website here or speak with one of our lock experts to help you find the best solution for your organisation. Call us on 01621 855053 or send us an email at info@yourworkspace.com – we’d be happy to help!